Article Two: Name of Association
The Association shall be known as Hong Kong Sociological Association (hereafter called the Association).
Article Two: Objectives
The Association is a non-profit organization. Its objectives shall be as follows:
2.1 To contribute professional knowledge to the development and progress of Hong Kong society.
2.2 To enhance communication among sociologists in Hong Kong, and to serve as a bridge between them and their counterparts in other regions.
2.3 To promote sociological research in Chinese society in general and Hong Kong society in particular and, where necessary, to endeavour to provide publication outlets for such research.
2.4 To facilitate teaching of sociology in Hong Kong.
2.5 To furnish professional judgement on the standard and quality of sociological outputs.
2.6 To raise community awareness of sociology in Hong Kong.
Article Three: Membership
3.1 There shall be four classes of individual members:
3.1.1 Regular members: Regular members shall be scholars or professionals active in sociological teaching, research or practice, who have postgraduate academic degrees in sociology or related disciplines.
3.1.2 Associate members: Any scholars or professionals who support the objectives of the Association shall be eligible for associated membership.
3.1.3 Student members: Student membership is open to all graduate level students in sociology and related disciplines.
3.1.4 Honorary members: With the approval of a two-third majority of Council members, honorary membership, either on annual basis or as a life-long affiliation, can be awarded to people who contributed to the development of sociology in Hong Kong.
3.2 Other than regular members of the First General Assembly, all applications for membership shall be processed and approved by the Council.
Article Four: Governing Bodies
The organs of the Association include:
- The General Assembly
- The Council
- Standing Committees
4.1 The General Assembly
4.1.1 The General Assembly shall be the highest governing body of the Association.
4.1.2 The General Assembly is composed of all regular members who paid their membership dues in full prior to the day of the General Assembly.
4.1.3 The General Assembly shall normally be held once every year.
4.1.4 One fourth of all paid-up regular members shall form a quorum.
4.1.5 Any meeting of the General Assembly shall be announced to all regular members at least one week in advance.
4.1.6 An Extraordinary General Assembly can be convened either by the President, or a simple majority in the Council, or one fourth of all regular members.
4.1.7 The General Assembly shall endorse or reject in block the Council members nominated by the newly elected President once every two years.
4.2 The Council
4.2.1 The Council shall be the highest governing body of the Association when the General Assembly is in recess.
4.2.2 The Council shall be composed of a President, a Vice-President, a Treasurer, a General Secretary, and three genera members.
4.2.3 Except the President, who is elected by popular votes of paid-up regular members, other Council members shall be nominated by the President and endorsed by the General Assembly.
4.2.4 The President shall be the Chair of the Council. The Vice-President shall assume this duty in his/her absence.
4.2.5 The Secretary General shall be the Secretary of the Council.
4.2.6 The President and the Council shall serve a two-year term.
4.2.7 The term of office of the President and the Council shall begin on the same day when the Council is endorsed by the General Assembly.
4.2.8 Any vacancies in the Council shall be filled by co-optation. Under no circumstance shall the number of co-opted members exceed four.
4.2.9 Four members shall constitute a quorum of the Council meeting.
4.3 Standing Committees
4.3.1 Depending on circumstances, the Council may appoint an editorial committee and a Chief Editor, who shall be responsible for the publication of the Association's official journal.
4.3.2 The Council may establish and dissolve any other standing committees.
Article Five: Election
5.1 Except for the first term, the Council shall be responsible for conducting the election.
5.2 The President shall be elected once every two years and shall not be re-elected for another consecutive term.
5.3 Except for the first term, the president shall be elected by popular vote among all the regular members who have paid their membership dues in full prior to the day when the ballot is sent out to qualified members by the Council.
5.4 The President shall be elected by mail ballots.
5.5 Any regular member shall be eligible to stand for election as President provided that he/she is nominated by a regular member and seconded by at least four other regular members.
5.6 A majority of those members voting is required before a candidate for Presidency is declared elected. If none of the candidates receives a majority of those members voting, there shall be another round of ballot between the two candidates who have received the highest votes in the previous ballot.
5.7 Procedures for the counting of ballots shall insure the anonymity of individual voters.
5.8 A person of good standing who is not a member of the Council shall be invited to supervise the counting of ballots.
Article Six: Fees
The exact amount of annual membership fees for different categories of members shall be determined by the Council.
Article Seven: The Headquarters
The headquarters shall be determined in each term by the President.
Article Eight: Official Language
The official language shall be Chinese. English may also be used.
Article Nine: Amendments
9.1 The Association's Constitution may be amended by a two-thirds affirmative vote by paid-up regular members attending the General Assembly.
9.2 Amendments may be proposed by the Council or by the signature of at least 5% of paid-up regular members.
9.3 All proposed amendments to the Constitution shall be communicated in written form to all regular members at least two months prior to the vote on the amendment.
Article Ten: Dissolution
10.1 The association may be dissolved by a Resolution passed at a General Assembly by at least three-quarters of regular members present at such meeting.
10.2 Upon dissolution, the disposition of all assets of the Association, if any, shall be decided by the General Assembly that dissolves the Association.
Article Eleven: Miscellaneous
11.1 In case there are discrepancies between the Chinese and English version of this Constitution, the Chinese version shall prevail.
11.2 Unless approved by at least three-quarters of paid-up regular members attending a duly convened General Assembly of the Association, the Council shall be prohibited from borrowing money or incurring any other forms of debts in the name of the Association.